In 2014, the White House issued a Presidential Memorandum on Modernizing and Streamlining the U.S. Immigrant Visa System for the 21st Century. It called for the Department of Homeland Security (DHS) and the Department of State (DoS) to streamline and improve the legal immigration system. Specifically, it spells out the need to :
Modernize the information technology infrastructure underlying the visa processing system with the goal to reduce redundant systems, improve the experience of applicants, and enable better oversight.
As part of our ongoing support of the U.S. Citizenship and Immigration Service (USCIS), TeraThink was engaged to implement a digital solution to automate USCIS’ implementation. The solution required integration not only with USCIS’ own internal modernization program, but also that of other Federal agencies. We took an API first approach, using MuleSoft to orchestrate all the interactions between the different players. The end result was a successful launch and the creation of a new content services foundation for USCIS.
A few weeks back, I spoke on an Information Coalition webinar with Nick Inglis about getting Beyond the Hype of Content Services. We discussed content services and tried to separate the reality from the hype. If you been following, there is a lot of hype out there and has been since Gartner stopped tracking ECM (enterprise content management) and switched to content services. This has fed people’s instinct to equate content services with ECM. Many vendors and consultants are now taking their marketing messaging and simply substituting one term for the other. Even more distracting are people that reflexively reject content services because they assume the person using the term is just doing a term swap.
The truth is that content services is not ECM. It is an approach to implementing solutions that support an ECM strategy and providing sound information governance. Content services doesn’t eliminate the need for an ECM strategy or information governance. In fact, if you don’t have a strategy or proper governance, you might end up addressing the wrong things.
You still need a plan. To determine how to implement it, you need to know what content services is and how it can make a difference.
It is hard to believe that TeraThink is approaching its 14th year as an organization. It all started for some of us in 2003, when two Enterprise Resource Planning experts decided to build a company based on SAP, and its rapid growth in the Federal Government. Fast forward to 2013, a core capability was our SAP expertise and rapid growth into the Momentum Financials arena. Now, as 2017 begins, our Enterprise Applications solution area is at a crossroads. We are excited about the new direction it is taking us.
One of our core solutions at TeraThink is Information Management. It is a term that we, and the industry, use to encompass a large collection of skills and expertise centered around content and information. Information Management is also a critical part of everything organizations do every day.
How do we define that collection of skills? Stated from a high level:
Information Management (IM) is a strategy for the coordinated management of all information throughout an organization, allowing for people and systems to find and use information from within any business context.
The goal is to provide people the right information at the right time and be confident that nothing is being overlooked. We make sure that information flows as needed between every system and process. Whether we are talking about governance, content, or digital transformation, IM is at the heart of every project and sets up long-term success for our clients.
We’ve been talking about how to leverage open APIs to connect content-centric solutions together. The goal is to leverage the success from deploying point solutions without creating the numerous silos that typically accompany that approach.
The question that arises is what kind of platform providers are incented to create and maintain open APIs? Any vendor can claim to have an open API. Unless supporting those APIs long-term is core to their business model, those APIs may vanish or become closed in the future. While any enterprise content management (ECM) vendor may have open APIs, open source and software-as-a-service (SaaS) vendors are the ones whose business depends on open APIs.
It starts simply enough. Your company needs a system for managing its contracts process. The finance department goes out and purchases a contracts system. Being forward thinking, they pick one that is cloud-based so they don’t have to maintain the infrastructure. Things are going well until…
- The ability to track supporting documents from within the system is identified shortly after launch
- After finance loads supporting documents, those documents are now stored in multiple locations
- Nobody knows which version is the current version any longer
- Groups outside of finance need access to the contracts but licenses are limited
- Contracts need to be linked to their CRM and ERP records but nobody can figure out how
The contracts process may be working well but information is trapped in a system that is closed-off from the rest of the organization. The only way to have information everywhere it is needed is to duplicate it which leads to complications in managing information.
TeraThink Corporation and Infor, the industry cloud company, announced April 17, 2015 the completion of the first ever successful deployment of Infor Approva Continuous Monitoring for Governance, Risk, and Compliance (GRC) in the Department of Defense for Washington Headquarters Services (WHS).
WHS’ Financial Management Directorate required a proactive audit readiness solution for their Enterprise Business Accountability System- Defense (EBAS-D). TeraThink was selected to design a commercial off-the-shelf solution to provide continuous monitoring of the EBAS-D Enterprise Resource Planning (ERP) system. Infor Approva was chosen for its ability to provide continuous monitoring of application security and transactions for Segregation of Duties violations and exceptions.